Thu 05 Sep 2019 21:10

BEING A MEMBER OF NAILSEA & BACKWELL RFC

We're proud of our Club, and we want all of our members to be proud of it too. We also want all of our members to have a great time at the Club, and to be safe and feel safe both at the Club and when around fellow Club members.

Therefore, the Club has prepared a few documents to explain what is expected of our members, and what our members can expect from each other and the Club. These documents are listed below, and and can also be made available upon request. By submitting a membership application to the Club the member is also confirming that they have read and understood these documents, and that they agree to abide by them.

>   Membership Schemes' Terms & Conditions

>   Safeguarding Policy

>   Codes of Conduct

>   Photograhy Policy

Privacy of your personal data is also important to the Club, and our Privacy Policy  describes what data we may hold, where it is stored, and how it is handled.

APPLYING FOR MEMBERSHIP

From the 2018/19 season, annual memberships must be processed online each year to comply with the RFU guidelines and the Club's data protection policy.

Processing applications in this way will ensure that members' details are accurate and up to date, and will help to protect the privacy of the submitted data.

Membership applications must be processed through the RFU's Game Management System (GMS).

To process your membership application you can login to GMS using this link GMS Club Login, or by using the links shown in the Membership section of the Club's website.

To login you will need your GMS username and password.

If you don't know your GMS username, please request it from the Club Secretary (secretary@nailseabackwellrfc.co.uk). Please note that your username can also be found at the bottom of emails that you receive from the Club (in the light grey box).

If you have forgotten or do not know your password, use the this link GMS Forgot Password to reset it.

If you do not yet have a GMS account, please use this link GMS Create Account to create an account. Please note that the details that you enter when attempting to create an account will be compared to details already in the database. If the service matches a number of your details to existing details it may well be that you already have an account. If this happens, please contact the Club Secretary, for advice.

If you have family members that are also associated with the Club, you may wish to link your accounts. This can be useful because it allows you to update your families' details more easily. In the case of parents of children members (i.e. players in the U5s through to the U18s) the Club (and RFU) asks that parents link their accounts with the account of each of their children playing for the Club. This allows the children's coaches easy access to parents' contact details without the need to maintain their own database/spreadsheets, which are discouraged by the Club (to conform with its data protection policy). The other and possibly more attractive reason for doing this is that parents will be able to take advantage of membership discounts available when purchasing multiple youth memberships.

To link your account with your family members' accounts, please use this link GMS Update Family Links.

To purchase membership, go to your Personal Details (after logging in) and tap the 'Buy Membership' button. Then in the page that follows, select the person that you wish to buy the membership for and the scheme(s) that they require. Then check the bill, and checkout. If you wish to pay over the bar, please select pay CASH and show your receipt to either the Club Secretary or Club Treasurer. Otherwise, please process your payment online.

PLEASE NOTE THAT PARENT(S) AND CHILD(REN) MUST EACH HAVE A GMS ACCOUNT. IT IS RECOMMENDED THAT THE PARENT(S) CREATES THEIR ACCOUNT FIRST USING 'CREATE ACCOUNT' LINK ABOVE, AND THEN CREATE THEIR CHILDS ACCOUNT USING THE 'UPDATE FAMILY LINKS' LINK ABOVE. IT IS ENTIRELY POSSIBLE THAT YOU'LL END UP WITH MULTIPLE ACCOUNTS; THEREFORE, IF YOUR ACCOUNT IS NOT SHOWING QUALIFICATIONS OR REGISTRATIONS THAT IT SHOULD, PLEASE EMAIL THE GMS SUPPORT TEAM DESCRIBING THE PROBLEM (gms@rfu.com)

MULTI-MEMBERSHIP DISCOUNTS FOR CHILD MEMBERS - PLEASE NOTE THAT THESE MEMBERSHIPS MUST BE PROCESSED IN A SINGLE TRANSACTION. ONCE YOUR FAMILY MEMBERS' ACCOUNTS ARE LINKED TO YOUR ACCOUNT, MEMBERSHIPS CAN BE PURCHASED FOR EACH LINKED PERSON, IN A SINGLE TRANSACTION, USING THE 'BUY MEMBERSHIP' PAGE.

PLEASE NOTE THAT THE CLUB CAN ONLY MAKE CONTACT WITH YOU VIA YOUR REGISTERED EMAIL ADDRESS. THEREFORE, IT IS REALLY IMPORTANT TO ENSURE THAT YOU KEEP THIS UP TO DATE, OR LET THE CLUB KNOW WHEN IT IS CHANGED.

Please note that if you wish to receive newsletters or reminders of events at the Club in your email inbox you should also select the Marketing Consent Membership scheme. This scheme has no charge, and has been set up to ensure that we only contact those members of the Club that would like occasional 'marketing' emails. This option is also available to members of the public that do not wish to sign-up to a paid membership.

RFU online help for parents

This link Age Grade Registration shows the registration process for Age Grade players (i.e. U5s to U18s). It doesn't show the Membership Application process; however, this should be straighforward once the registration part and linking accounts is done. 

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